Capsule CRM vs Keap: CRM Platform Comparison

Capsule CRM vs Keap: CRM Platform Comparison

Capsule CRM and Keap compete head-to-head in the customer relationship management and sales pipeline tracking space. This guide compares their pricing tiers, feature sets, and integration ecosystems to help you make a confident decision.

The Quick Answer

By each vendor's own wording, Capsule CRM lists contact management with custom fields and multiple sales pipelines, while Keap lists contact management and contact segmentation (tags). A capability both offer can appear under different names, so read both feature lists below.

Capsule CRM offers a lower entry point at $0/mo compared to Keap at $299/mo.

If your priority is organizing contacts, tracking deals, and forecasting revenue, both tools target it. The right choice depends on your budget, team size, and the specific capabilities you need most.

Understanding the Core Difference

Capsule CRM is Capsule is a CRM for managing contacts, sales pipelines and client delivery in one place. It pairs contact and opportunity management with kanban-style project boards, workflow automations and AI features for pipeline building and meeting prep.

Keap is Keap is a small business CRM and automation platform combining contact management, marketing and sales automation, appointments, quotes and invoicing in one product. It is sold as a single plan priced by contact count rather than by feature tier.

The two platforms take different approaches to solving the same core challenge.

Pricing Comparison

FreeCapsule CRM entry plan

Free

$299/moKeap entry plan

Keap

Capsule CRM Pricing (as of September 2026)

Source: Capsule CRM Pricing

Keap Pricing (as of September 2026)

Source: Keap Pricing

Pricing Analysis

Capsule CRM is more affordable at the entry level ($0/mo vs $299/mo). For teams with tight budgets or those just getting started with customer relationship management and sales pipeline tracking, this price difference matters.

Capsule CRM offers 5 pricing tiers compared to Keap's 1, giving you more granularity as you scale.

Capsule CRM includes a free tier, letting you test the platform before committing financially.

Features Breakdown

Capsule CRM lists

• Contact management with custom fields
• Multiple Sales Pipelines
• Custom Sales Milestones
• Workflow Automations
• Advanced Sales Reporting
• Reporting Dashboards
• and 2 more listed below

Keap lists

• Contact management
• Contact segmentation (tags)
• Email broadcasts
• Sales pipeline
• Appointment scheduler
• Quotes
• and 2 more listed below

Capsule CRM Key Features

• Contact management with custom fields
• Multiple Sales Pipelines
• Custom Sales Milestones
• Workflow Automations
• Advanced Sales Reporting
• Reporting Dashboards
• Project Management with kanban-style project boards
• AI Pipeline Generator

Keap Key Features

• Contact management
• Contact segmentation (tags)
• Email broadcasts
• Sales pipeline
• Appointment scheduler
• Quotes
• Invoices
• Text marketing

The two lists below are a diff of each vendor's own feature list by exact wording, so a capability both tools offer can appear on either side under a different name.

Listed only by Capsule CRM

• Contact management with custom fields
• Multiple Sales Pipelines
• Custom Sales Milestones
• Workflow Automations
• Advanced Sales Reporting
• Reporting Dashboards
• Project Management with kanban-style project boards
• AI Pipeline Generator

Listed only by Keap

• Contact management
• Contact segmentation (tags)
• Email broadcasts
• Sales pipeline
• Appointment scheduler
• Quotes
• Invoices
• Text marketing

Integration Ecosystem

Capsule CRM Integrations

Capsule CRM connects with: Gmail, Mailchimp, Xero, QuickBooks Online, FreeAgent, FreshBooks, Sage Accounting, Zapier, Make, Transpond.

Keap Integrations

Keap connects with: Gmail, Outlook, Zapier, PayPal, Stripe, Eway.

Shared Integrations

Both tools integrate with: Gmail, Zapier.

Integrations listed only by Capsule CRM: Mailchimp, Xero, QuickBooks Online, FreeAgent, FreshBooks, Sage Accounting, Make, Transpond.

Integrations listed only by Keap: Outlook, PayPal, Stripe, Eway.

Use Case Recommendations

Best Fit for Capsule CRM

• Budget-conscious teams looking for an affordable CRM platform
• Organizations with complex tech stacks needing broad integration support (10 integrations)
• Teams that want to start free and scale up as needs grow
• Enterprise buyers who prefer custom pricing and dedicated support

Best Fit for Keap

• Mid-market to enterprise teams with established customer relationship management and sales pipeline tracking budgets
• Sales teams tracking deals from first touch to close
• Managers who need pipeline visibility and forecasting
• Growing teams that need scalable contact management

Feature Comparison Summary

Getting Started Checklist

1. Define your customer relationship management and sales pipeline tracking requirements and monthly budget
2. Estimate your expected contacts and deals to find the right tier
3. List the integrations your team currently relies on
4. Sign up for free trials or demos of both platforms
5. Run a small test with each tool before making a commitment
6. Evaluate the onboarding experience and support quality

Final Thoughts

Capsule CRM and Keap both serve the customer relationship management and sales pipeline tracking market. Capsule CRM offers a more accessible entry point, while Keap starts at $299/mo. Your decision should weigh pricing against the specific features that matter most for your workflow.

Start with a trial of each to see which platform fits your team's daily process. The best tool is the one your team actually uses consistently.

Pricing and features verified as of September 2026. Visit Capsule CRM and Keap for current information.