Capsule CRM vs Teamgate: CRM Platform Comparison
Compare Capsule CRM and Teamgate side by side. See pricing, features, and integrations to choose the right CRM platform for your needs.
Capsule CRM and Teamgate both start free and target contact and deal management, but they diverge on structure and depth. Capsule CRM offers five pricing tiers with kanban project boards, workflow automations, and an AI pipeline generator, while Teamgate offers three tiers with Twilio dialling, SMS integration, and advanced sales analytics on higher plans.
Key takeaways
- Capsule CRM's free plan allows 250 contacts and a maximum of 2 users, while Teamgate's free Starter plan allows 500 contacts and is also free for up to 2 users.
- Teamgate's paid tiers are priced at $39.90/mo for Team and $59.90/mo for Growth, while Capsule CRM's paid tiers beyond Free require contacting sales.
- Capsule CRM offers 5 pricing tiers compared to Teamgate's 3, giving more granularity when scaling.
- Capsule CRM lists 8 key features including Workflow Automations, Advanced Sales Reporting, and an AI Pipeline Generator, while Teamgate lists 8 features including Twilio in-app dialling and SMS integration.
- Capsule CRM and Teamgate share Gmail, Xero, and Zapier as integrations, but Capsule CRM adds Mailchimp, QuickBooks Online, and Sage Accounting while Teamgate adds Outlook, Microsoft 365, and Calendly.
Reviewed and updated September 5, 2026
Capsule CRM vs Teamgate: CRM Platform Comparison
Sales teams evaluating customer relationship management and sales pipeline tracking tools often narrow their shortlist to Capsule CRM and Teamgate. Both target the same job, but they cater to different workflows and budgets. This comparison covers pricing, features, and integrations so you can pick the right fit.
The Quick Answer
By each vendor's own wording, Capsule CRM lists contact management with custom fields and multiple sales pipelines, while Teamgate lists people module and organizer module. A capability both offer can appear under different names, so read both feature lists below.
Both start at the same price point ($0/mo), so the decision comes down to features and workflow fit.
If your priority is organizing contacts, tracking deals, and forecasting revenue, both tools target it. The right choice depends on your budget, team size, and the specific capabilities you need most.
Understanding the Core Difference
Capsule CRM is Capsule is a CRM for managing contacts, sales pipelines and client delivery in one place. It pairs contact and opportunity management with kanban-style project boards, workflow automations and AI features for pipeline building and meeting prep.
Teamgate is Teamgate is a sales CRM for small and mid-sized businesses with lead capture, contact and deal management, an activity organizer and sales analytics. It syncs email and calendar and adds in-app dialling and SMS on its higher plans.
The two platforms take different approaches to solving the same core challenge.
Pricing Comparison
Capsule CRM Pricing (as of September 2026)
| Plan | Price | Contacts |
|---|---|---|
| Free | Free | 250 Contacts; maximum 2 users |
| Starter | Contact Sales | 30,000 Contacts |
| Growth | Contact Sales | 60,000 Contacts |
| Advanced | Contact Sales | 120,000 Contacts |
| Ultimate | Contact Sales | - |
Source: Capsule CRM Pricing
Teamgate Pricing (as of September 2026)
| Plan | Price | Contacts |
|---|---|---|
| Starter | Free | 500 Contacts Management; free for up to 2 users |
| Team | $39.90/mo | - |
| Growth | $59.90/mo | - |
Source: Teamgate Pricing
Pricing Analysis
Both platforms start at the same $0/mo price point. The decision comes down to which feature set and tier structure works better for your expected usage.
Capsule CRM offers 5 pricing tiers compared to Teamgate's 3, giving you more granularity as you scale.
Both platforms offer free tiers, so you can test each one before spending anything.
Features Breakdown
- Contact management with custom fields
- Multiple Sales Pipelines
- Custom Sales Milestones
- Workflow Automations
- Advanced Sales Reporting
- Reporting Dashboards
- and 2 more listed below
- People Module
- Organizer Module
- Activity and Task Creation
- Files Tracking and Storage
- Full email synchronization with email templates
- Advanced sales insights and analytics
- and 2 more listed below
Capsule CRM Key Features
- Contact management with custom fields
- Multiple Sales Pipelines
- Custom Sales Milestones
- Workflow Automations
- Advanced Sales Reporting
- Reporting Dashboards
- Project Management with kanban-style project boards
- AI Pipeline Generator
Teamgate Key Features
- People Module
- Organizer Module
- Activity and Task Creation
- Files Tracking and Storage
- Full email synchronization with email templates
- Advanced sales insights and analytics
- Twilio in-app Dialling
- SMS Integration
The two lists below are a diff of each vendor's own feature list by exact wording, so a capability both tools offer can appear on either side under a different name.
Listed only by Capsule CRM
- Contact management with custom fields
- Multiple Sales Pipelines
- Custom Sales Milestones
- Workflow Automations
- Advanced Sales Reporting
- Reporting Dashboards
- Project Management with kanban-style project boards
- AI Pipeline Generator
Listed only by Teamgate
- People Module
- Organizer Module
- Activity and Task Creation
- Files Tracking and Storage
- Full email synchronization with email templates
- Advanced sales insights and analytics
- Twilio in-app Dialling
- SMS Integration
Integration Ecosystem
Capsule CRM Integrations
Capsule CRM connects with: Gmail, Mailchimp, Xero, QuickBooks Online, FreeAgent, FreshBooks, Sage Accounting, Zapier, Make, Transpond.
Teamgate Integrations
Teamgate connects with: Gmail, Outlook, Microsoft 365, Google Calendar, Google Drive, Zapier, Twilio, QuickBooks, Xero, Calendly.
Shared Integrations
Both tools integrate with: Gmail, Xero, Zapier.
Integrations listed only by Capsule CRM: Mailchimp, QuickBooks Online, FreeAgent, FreshBooks, Sage Accounting, Make, Transpond.
Integrations listed only by Teamgate: Outlook, Microsoft 365, Google Calendar, Google Drive, Twilio, QuickBooks, Calendly.
Use Case Recommendations
Best Fit for Capsule CRM
- Budget-conscious teams looking for an affordable CRM platform
- Teams that want to start free and scale up as needs grow
- Enterprise buyers who prefer custom pricing and dedicated support
Best Fit for Teamgate
- Budget-conscious teams looking for an affordable CRM platform
- Teams that want to start free and scale up as needs grow
- Sales teams tracking deals from first touch to close
- Managers who need pipeline visibility and forecasting
Feature Comparison Summary
| Feature | Capsule CRM | Teamgate |
|---|---|---|
| Starting Price | Free | Free |
| Top Tier Price | Contact Sales | $59.90/mo |
| Total Features Listed | 8 | 8 |
| Integrations | 10 | 10 |
Getting Started Checklist
- Define your customer relationship management and sales pipeline tracking requirements and monthly budget
- Estimate your expected contacts and deals to find the right tier
- List the integrations your team currently relies on
- Sign up for free trials or demos of both platforms
- Run a small test with each tool before making a commitment
- Evaluate the onboarding experience and support quality
Final Thoughts
Capsule CRM and Teamgate both serve the customer relationship management and sales pipeline tracking market. Capsule CRM offers a more accessible entry point, while Teamgate starts at $0/mo. Your decision should weigh pricing against the specific features that matter most for your workflow.
Start with a trial of each to see which platform fits your team's daily process. The best tool is the one your team actually uses consistently.
Pricing and features verified as of September 2026. Visit Capsule CRM and Teamgate for current information.
Frequently asked questions.
Frequently asked questions- What is the main difference between Capsule CRM and Teamgate?
- Capsule CRM pairs contact and opportunity management with kanban-style project boards, workflow automations, and AI features for pipeline building and meeting prep. Teamgate is a sales CRM for small and mid-sized businesses with lead capture, contact and deal management, an activity organizer, sales analytics, and in-app dialling and SMS on higher plans.
- Which CRM is cheaper, Capsule CRM or Teamgate?
- Both platforms start at $0/mo, so neither is cheaper at the entry level. Beyond the free tier, Teamgate publishes fixed prices of $39.90/mo and $59.90/mo for its two paid tiers, while Capsule CRM requires contacting sales for pricing on its Starter, Growth, Advanced, and Ultimate plans.
- Do Capsule CRM and Teamgate integrate with the same tools?
- They share three integrations: Gmail, Xero, and Zapier. Beyond that, Capsule CRM also connects with Mailchimp, QuickBooks Online, FreeAgent, FreshBooks, Sage Accounting, Make, and Transpond, while Teamgate also connects with Outlook, Microsoft 365, Google Calendar, Google Drive, Twilio, QuickBooks, and Calendly.
- Which CRM is better for budget-conscious teams?
- Both Capsule CRM and Teamgate are listed as a best fit for budget-conscious teams looking for an affordable CRM platform, and both let teams start free and scale up as needs grow. The right pick depends on which specific feature set and tier structure matches expected usage.
- Does Teamgate offer calling and texting features?
- Yes, Teamgate lists Twilio in-app dialling and SMS integration among its key features. These capabilities are noted as available on Teamgate's higher plans, alongside full email synchronization with templates and advanced sales insights and analytics.
About the author.
Tim Carden is CMO / CTO at RevenueFlow, which builds and operates outbound revenue engines for B2B companies. Studied at McGill University.
Tim Carden · CMO / CTO
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