Salesflare vs Vanillasoft: CRM Platform vs Sales Engagement Platform Comparison
Compare Salesflare (CRM platform) and Vanillasoft (sales engagement platform) side by side. See pricing, features, and integrations to decide which one, or both, your stack needs.
Salesflare is a CRM platform built for organizing contacts, tracking deals, and forecasting revenue, priced from $39/mo. Vanillasoft is a sales engagement platform built for multi-channel outreach with queue-based routing and a progressive dialer, priced via custom quote. Many teams use both together rather than choosing one over the other.
Key takeaways
- Salesflare's entry plan, Growth, costs $39/mo and includes 5 lead credits.
- Vanillasoft uses custom, contact-sales pricing across all four of its plans: Core, Advantage, Enterprise, and Fundraising.
- Vanillasoft offers 4 pricing tiers compared to Salesflare's 3 tiers.
- Salesflare lists features such as automating CRM data input and tracking emails, links, and website visits.
- Vanillasoft lists features such as queue-based routing that serves the next-best record to each rep and a progressive dialer that automatically dials the next contact.
Reviewed and updated September 2, 2026
Salesflare vs Vanillasoft: CRM Platform vs Sales Engagement Platform Comparison
Salesflare is a CRM platform; Vanillasoft is a sales engagement platform. Whether you need one, the other, or both depends on which part of the workflow you are buying for: customer relationship management and sales pipeline tracking on one side, multi-channel sales outreach and engagement tracking on the other. This guide lays out what each vendor publishes.
The Quick Answer
Salesflare is a CRM platform for customer relationship management and sales pipeline tracking; Vanillasoft is a sales engagement platform for multi-channel sales outreach and engagement tracking. By each vendor's own wording, Salesflare lists automate your crm data input and track emails, links and website visits, and Vanillasoft lists queue-based routing that serves the next-best record to each rep and progressive dialer with automatic dialing of the next contact.
Salesflare publishes an entry price of $39/mo; Vanillasoft uses custom pricing, so the two cannot be compared on list price.
If your priority is organizing contacts, tracking deals, and forecasting revenue, Salesflare is the one built for it; for coordinating outreach across email, phone, and social channels, that is Vanillasoft. Many teams run one of each.
Understanding the Core Difference
Salesflare is Salesflare is a CRM for small and medium-sized businesses selling B2B. It automatically gathers contact and company info from emails, email signatures and social profiles, logs meetings and phone calls, and works inside Gmail, Outlook and LinkedIn.
Vanillasoft is All-in-one sales engagement platform with queue-based lead routing, real-time lead management, auto-dialer and multi-channel automation for email, SMS and calling.
The two platforms take different approaches to solving the same core challenge.
Pricing Comparison
Growth
Core
Salesflare Pricing (as of September 2026)
| Plan | Price | Contacts |
|---|---|---|
| Growth | $39/mo | 5 lead credits |
| Pro | $64/mo | 100 lead credits |
| Enterprise | $124/mo | 250 lead credits |
Source: Salesflare Pricing
Vanillasoft Pricing (as of September 2026)
| Plan | Price | Contacts |
|---|---|---|
| Core | Contact Sales | Includes your team's first 5 seats |
| Advantage | Contact Sales | Includes your team's first 5 seats |
| Enterprise | Contact Sales | Includes your team's first 5 seats |
| Fundraising | Contact Sales | Includes your team's first 5 seats |
Source: Vanillasoft Pricing
Pricing Analysis
One or both platforms use custom or contact-based pricing for some tiers. Reach out to their sales teams for exact quotes based on your usage needs.
Vanillasoft offers 4 pricing tiers compared to Salesflare's 3, giving you more granularity as you scale.
Features Breakdown
- Automate your CRM data input
- Track emails, links and website visits
- LinkedIn sidebar, email sidebar and mobile app
- Send personalized email campaigns
- Send workflows of multiple emails
- Set user permissions
- and 2 more listed below
- Queue-based routing that serves the next-best record to each rep
- Progressive dialer with automatic dialing of the next contact
- Enterprise grade VoIP with preview or progressive dialing
- Sales automation for email, SMS, call recording and transcription
- Speed to lead and personal lead management
- SmartCaller Trust and SmartCaller ID
- and 4 more listed below
Salesflare Key Features
- Automate your CRM data input
- Track emails, links and website visits
- LinkedIn sidebar, email sidebar and mobile app
- Send personalized email campaigns
- Send workflows of multiple emails
- Set user permissions
- Create custom dashboards
- Lead search with email address lookup
Vanillasoft Key Features
- Queue-based routing that serves the next-best record to each rep
- Progressive dialer with automatic dialing of the next contact
- Enterprise grade VoIP with preview or progressive dialing
- Sales automation for email, SMS, call recording and transcription
- Speed to lead and personal lead management
- SmartCaller Trust and SmartCaller ID
- Online appointment scheduler
- Reporting and dashboards
- API access and custom tables
- Single sign-on and IP restrictions
The two lists below are a diff of each vendor's own feature list by exact wording, so a capability both tools offer can appear on either side under a different name.
Listed only by Salesflare
- Automate your CRM data input
- Track emails, links and website visits
- LinkedIn sidebar, email sidebar and mobile app
- Send personalized email campaigns
- Send workflows of multiple emails
- Set user permissions
- Create custom dashboards
- Lead search with email address lookup
Listed only by Vanillasoft
- Queue-based routing that serves the next-best record to each rep
- Progressive dialer with automatic dialing of the next contact
- Enterprise grade VoIP with preview or progressive dialing
- Sales automation for email, SMS, call recording and transcription
- Speed to lead and personal lead management
- SmartCaller Trust and SmartCaller ID
- Online appointment scheduler
- Reporting and dashboards
- API access and custom tables
- Single sign-on and IP restrictions
Integration Ecosystem
Salesflare Integrations
Salesflare connects with: Gmail, Microsoft Outlook, Google Calendar, Google Sheets, Slack, MailChimp, QuickBooks Online, Intercom, Zapier, Make.
Vanillasoft Integrations
Vanillasoft connects with: Salesforce, DocuSign, Vidyard, Gong, Chorus, Google Meet.
Integrations listed only by Salesflare: Gmail, Microsoft Outlook, Google Calendar, Google Sheets, Slack, MailChimp, QuickBooks Online, Intercom, Zapier, Make.
Integrations listed only by Vanillasoft: Salesforce, DocuSign, Vidyard, Gong, Chorus, Google Meet.
Use Case Recommendations
Best Fit for Salesflare
- Budget-conscious teams looking for an affordable CRM platform
- Organizations with complex tech stacks needing broad integration support (10 integrations)
- Sales teams tracking deals from first touch to close
- Managers who need pipeline visibility and forecasting
Best Fit for Vanillasoft
- Teams that need a wide feature set (10 capabilities listed)
- Enterprise buyers who prefer custom pricing and dedicated support
- SDR teams running multi-channel outreach sequences
- Sales managers tracking team engagement metrics
Feature Comparison Summary
| Feature | Salesflare | Vanillasoft |
|---|---|---|
| Starting Price | $39/mo | Contact Sales |
| Top Tier Price | $124/mo | Contact Sales |
| Total Features Listed | 8 | 10 |
| Integrations | 10 | 6 |
| Founded | N/A | 2005 |
Getting Started Checklist
- Define your customer relationship management and sales pipeline tracking and multi-channel sales outreach and engagement tracking requirements and monthly budget
- Estimate your expected contacts and deals and sequences and engagement actions to find the right tier
- List the integrations your team currently relies on
- Sign up for free trials or demos of both platforms
- Run a small test with each tool before making a commitment
- Evaluate the onboarding experience and support quality
Final Thoughts
Salesflare serves the customer relationship management and sales pipeline tracking side of an outbound stack and Vanillasoft the multi-channel sales outreach and engagement tracking side. Salesflare publishes an entry price of $39/mo, while Vanillasoft uses custom pricing for its plans, so compare on features and on the quote you receive. Your decision should weigh pricing against the specific features that matter most for your workflow.
Start with a trial of each to see which platform fits your team's daily process. The best tool is the one your team actually uses consistently.
Pricing and features verified as of September 2026. Visit Salesflare and Vanillasoft for current information.
Frequently asked questions.
Frequently asked questions- What is the main difference between Salesflare and Vanillasoft?
- Salesflare is a CRM platform focused on customer relationship management and sales pipeline tracking, while Vanillasoft is a sales engagement platform focused on multi-channel sales outreach and engagement tracking. They solve different parts of the sales workflow, so many teams run both together.
- How much does Salesflare cost?
- Salesflare's entry plan, Growth, costs $39/mo and includes 5 lead credits. Its Pro plan is $64/mo with 100 lead credits, and its Enterprise plan is $124/mo with 250 lead credits.
- How much does Vanillasoft cost?
- Vanillasoft does not publish list pricing. All four of its plans, Core, Advantage, Enterprise, and Fundraising, require contacting sales for a quote, and each includes the team's first 5 seats.
- Can Salesflare and Vanillasoft be compared on price?
- Not directly. Salesflare publishes a flat list price starting at $39/mo, while Vanillasoft uses custom pricing across all its tiers, so the two cannot be compared on list price alone.
- Which tool is better for outbound calling and multi-channel outreach?
- Vanillasoft is built for that use case, listing features such as queue-based routing that serves the next-best record to each rep and a progressive dialer with automatic dialing of the next contact. Salesflare instead focuses on CRM tasks like automating data input and tracking emails.
About the author.
Tim Carden is CMO / CTO at RevenueFlow, which builds and operates outbound revenue engines for B2B companies. Studied at McGill University.
Tim Carden · CMO / CTO
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